Research and Academic Affairs Council Meeting Notes

Research and Academic Affairs Notes

Monday, April 10, 2006 

1.      New Web Page Student Portal and E-mail Campaign Possibilities—Tammy Fowler gave a brief presentation on approaching Students electronically.  Email campaigns have been sent to students through Azorus, Inc. highlighting campus events, such as Preview Day, New Student Orientation, Days at ASU, campus visits, and other opportunities for prospective students.  Campaigns can also be designed to spotlight academic programs.  A campaign focusing on the Department of Biology’s dolphin study was sent to all prospective students earlier in the semester.  The student portal  provides e-mail contact and the ability to post events particular to a student’s interest.  It provides the opportunity to target students and provide the exact information they need.  Admissions will also be tracking student contacts, such as e-mails, visits, mail, telephone calls, and school visits to determine the impact of these efforts.  All student contacts will be entered into the new Banner system.  This fall, after the eleventh class day, we will be able to assess those contacts that resulted in student enrollment.  Admissions can also track events and contacts made by academic areas.  Admissions will need event information to post and student names and/or recruiting activities that should be tracked.  There are also cards available that can be given to students at events, which can be easily coded and tracked by Admissions when they are returned.  Tammy expressed her appreciation for the support provided by the deans,  faculty and staff in the academic departments.

2.      Research and Academic Affairs 2006 Annual Report Highlights—Susan Allen.  The February Board of Trustees report was distributed to RAAC.  Anything appropriate to be included in Board reports should be sent to Evone Roberts.  Board reports will be posted after each Board meeting on the RAA web page.

3.      Student Government Association—Candace Martin, SGA’s most recent president, introduced the new 2006-2007 SGA president, Tiffiany Frazier.

Announcements:

1. Research and Technology Transfer are getting animal care and use assurances in place for an expected upcoming health grant.
2. The Talloires Declaration focusing on environmental energy efficiency will be signed next week.
3. Upcoming Reports due:  Minority Recruitment and Retention Report and Annual Report of Faculty Performance.
4. RAA is finalizing the classified position list and still trying to upgrade secretarial positions in academics.
5. RAA and shared governance committee appointments are due April 17, 2006.
6. SGA summer projects:  Hosting the Governor’s Debate and Childcare on Campus
7. Foreign nationals should be brought by Sue Marlay’s office in International Programs and Services, and she will facilitate the hiring/personnel process.  Salary should be 100% of prevailing wage.
8. CLT remodeling and located temporarily on the 3^rd floor of the Library.
9. New Program:  Arkansas Early College High School.  This program is funded by a Governor’s grant and provides college classes by video through a co-op in Helena for Fall 2006.  No cost is involved to the student, but ASU would get FTEs
10. CAAP make-ups will be a graduation requirement, since ASU is held accountable by the State.
11. Don Manness distributed a list of conferences/workshops for enhanced and innovative teaching.
12. The 2006 Undergraduate Scholars Day catalog was distributed.