J-1 Status

Procedures for the employment of Research Scholars, Short-term Scholars, and Instructors in J-1 Status (Exchange Visitors)

A department head interested in bringing a research scholar, a short-term scholar, or an instructor to ASU as an exchange visitor in J-1 status will need to forward completed Preliminary Data Sheets for that individual to the Faculty Immigration Specialist (FIS).

If the non-immigrant is coming as an exchange visitor (J-1 research scholar, short-term scholar or instructor):

The department head, with assistance from FIS, will need to confirm that sufficient funding is available for the exchange visitor.

The department head will need to secure the dean’s approval for offering a position to the exchange visitor.

The Faculty Immigration Specialist will prepare the form DS-2019 for the exchange visitor (and a letter for dependents, when appropriate.)

The department head will complete the form I-9 for the exchange visitor.

The Faculty Immigration Specialist and the Office of Human Resources will review the I-9 to ensure that it is appropriately completed.  They will monitor in what capacity the employee may work and until when. 

The Payroll Department will advise the employee of the appropriate income tax withholdings.